Paying Invoices Online
In order for statements to be viewed online a Parent Account must exist to enable that parent to log into their LINC-ED account. To view the invoices generated for their child(ren) they also need the Show Invoices flag on the Parent Account set to 'Yes'.
Once these are in place it is possible to set up the facility to allow parents to pay generated invoices by credit card and have the payment applied directly against that invoice in LINC-ED without the finance officer having to key the payment.
Set Up Credit Card Payment Facility
Payments via Credit Card are made via an intermediary company. This company is called Stripe and works in a similar way to Pay Pal. This is to protect both the school and LINC-ED. Payments made to Stripe are then transferred to the school's nominated bank account. The first step in activating this facility is to generate your Stripe a/c.
- Click on Admin tool icon and Menu.
- Select Finance Options.
- Scroll down to the section headed Online Payments.
- Click the 2 blue links and read the Terms and Conditions for both LINC-ED and Stripe. This is a very important step as it explains the charges incurred.
- Once you are happy with the Terms and Conditions, click the Enable Online Payments slider to 'Yes'. This will take you through the process of setting up your Stripe account. In doing so, make sure you take note of your Stripe username and password as you may need to log into your Stripe Account to view your Transaction Summaries.
Once you have completed this process your parents will automatically be able to view the Pay Now button.
How Parents Pay
When the parent logs into their LINC-ED user account and clicks on Menu, they will see the finance icon (dollar note). Clicking this will enable them to view the invoices related to their family. This is what they will see:
Clicking the Unpaid Invoices button will narrow down what they see to just invoices with outstanding balances.
To pay the balance of an invoice, they simply click the Pay Online slider to 'Yes'. NB: They must pay the full remaining balance.
Once they have selected all the transactions they wish to pay, they select the Pay Selected Invoices button at the bottom. This will take them through the credit card payment process.
NB: Charges are by transaction not individual invoice i.e. if the parent pays 3 invoices at one time this will only incur a single transaction fee. By default the transaction fee is charged to the parent at the time of entering their credit card details, however the school can opt to pay this fee instead.
What You See
When a payment is made via this method a payment transaction will be automatically created. The payment type is called 'Online'. When selecting Payments in your Transaction Reporting or when processing your Bank Reconciliation you will be able to identify these 'Online' payments.
Reconciling your Payments
Click the link: Reconciling your Stripe Payments